Reduce, Reuse, Recycle Paper in the Office

Reducing paper use, and reusing and recycling paper will not only save your business money, but will also reduce your businesses environmental footprint.

Approximately 7 million hectares of forests are destroyed a year and 80% of the world’s original forests are gone. In addition to accelerating major losses of biodiversity, deforestation is a culprit of climate change, destroying valuable carbon sinks and releasing carbon dioxide into the air when the wood is burned for fuel or decomposes.
As a business there are many steps you can take to decrease the burden that paper production has on forests and to reduce the amount of carbon dioxide emissions attributed to deforestation and paper production.
As the mantra reduce, reuse, recycle suggests, the first step to reducing your environmental footprint is to reduce the amount of paper used at your office. Follow these tips to reduce paper use:
•Pay bills online.
o Visit the website associated with the business or company that bills you, and you will find a paperless billing option.
•Stop junk mail.
o Return first-class mail to sender. Cross out the address and bar code, circle the first class postage and write “refused: return to sender.”
o You can stop mail from the following credit agencies, Equifax, Trans Union, Experian and Innovis by calling 1-888-5 OPT OUT (or 1-888-567-8688) 24 hours a day. Most mail you receive will have an 800 number listed. Call and simply request to be removed from the mailing list.
•Before you print, use print preview.
•Print double sided.
o Under printing properties, choose double-sided or duplex option.
o For printers that require manual duplexing, print the odd pages first, flip (with the back of the first page on top) and print even pages.
•Narrow margins and single space on every document possible.
•Email agendas rather than printing.
•Bookmark webpages instead of printing.
•Share a master-copy of hard documents.
•Edit papers on the computer rather than printing and editing.
•Use emails to send announcements and newsletters.
•Send and receive faxes via personal computers to avoid printing.
•Eliminate cover and divider pages.
•Keep electronic records.
•Rather than using paper dining products (cups, plates, napkins, and paper towels) invest in dishware and cloth napkins.

As you probably guessed, reuse comes next. There are a few easy ways to reuse paper in your office:
•Use paper that has only been printed on a single side as scratch and note paper.
o Collect these partially used papers in a clip-board or bind them to create a notebook.
•Reuse folders and binders. Label in pencil or white out old labels.

Finally, recycle, recycle, recycle.
According to the EPA, recycling one ton of paper would save enough energy to power the average American home for six months, save 7,000 gallons of water, and save 3.3 cubic yards of landfill space.
The EPA also reports that recycling paper instead of making it from new material generates 74% less air pollution.

•Set up a paper recycling station in your office.
o Next to the printer makes recycling easy, although don’t forget to reuse paper that has only been printed on one side.
•If your office does not recycle paper, check to see if there is a paper-retriver bin nearby: http://www.paperretriever.com/. If there is no bin nearby, consider being the sponsor of a bin, which could earn your organization money.
•Purchase recycled paper products such as office paper, toilet-paper, paper-towels, napkins, plates, etc.
o Optimally, your office should purchase 100% post-consumer recycled paper products.

Finally, use the paper calculator (http://www.edf.org/papercalculator/), to calculate environmental savings resulting from your paper purchasing choices.

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2 Comments

Filed under Business, Buy Local, Creative re-use, Green on the GAP, how-to, in Southwestern PA, inspiration, Local Food, Outdoor/Bicycle Outfitters, recycle, Reduce, Resources, Restaurants, Retailers, reuse, Triple bottom line

2 responses to “Reduce, Reuse, Recycle Paper in the Office

  1. Mike

    Another tip: University of Wisconsin-Green Bay expects to save $5,000 to $10,000 annually in printer ink cartridges by asking faculty and staff to use the Century Gothic font in all printed documents. This font uses less ink than other fonts. Individuals can expect to save $20 a year.

  2. Great Post! with very sensible tips to reduce, reuse and recycle paper..We at ‘Jaagruti’ (www.jaagruti.org) have launched an initiative whereby we are helping organisations in Delhi and NCR, India recycle their waste paper and the transformation in people’s attitudes post associating with us on optimization their waste paper collection is extremely heartening for us to see.

    With your permission, please allow us to re-post this article of yours on our new blog titled, http://www.we-recycle.org.

    Thanks, Vasudha

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